Completes a broad variety of administrative tasks for the Vice Chairman including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the Vice Chairman’s schedule is followed and respected. Provides 'gatekeeper' and 'gateway' role, creating win-win situations for direct access to the Vice Chairman time and office.
• Communicates directly, and on behalf of the Vice Chairman, with Board members, staff, and others, on matters related to Vice Chairman programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Vice Chairman, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the Vice Chairman office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for Vice Chairman, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Vice Chairman ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Board Support and Liaison.
• Maintains discretion and confidentiality in relationships with all board members
• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings .
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.